When you use NeedToMeet, you send pieces of data to NeedToMeet; this can be a name, an e-mail address, or information relating to your meeting. Other data is generated implicitly by your use of NeedToMeet, e.g. log data. NeedToMeet puts in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
NeedToMeet records certain requests and transactions in log files. This log data is used for troubleshooting, statistics, quality assurance, and to monitor system security and can be analyzed to that end. NeedToMeet can publish anonymous statistics under the condition that no personally identifiable information can be derived from such statistics.
NeedToMeet also uses Google Analytics to compile usage statistics. These services are provided by Google, Inc. Their privacy policies can be found at https://privacy.google.com.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
The third party service provider that we use to process your payments is Braintree, Inc. (www.braintreepayments.com), and the personal data that you provide relevant to payment processing is subject to Braintree’s security and privacy policies. Braintree is a validated Level 1 PCI DSS compliant service. For more information regarding the security of your personal information related to credit card processing, visit https://www.braintreepayments.com/legal/braintree-privacy-policy.
All of NeedToMeet's services are ad-free. We may change this any time and without notice for free accounts.
You can delete outdated or completed (or, in fact, any) polls manually at any time via your user-account dashboard. When deleting a poll, that poll's information will be deleted from the NeedToMeet databases. Furthermore, outdated polls are automatically deleted from time to time, but no earlier than 30 days after the last date in the poll, or 30 days after the last access to a poll without dates.
NeedToMeet retains the right to delete user-accounts if they remain inactive (i.e. not accessed) for 1 year or longer.
NeedToMeet implements several mechanisms to prevent unauthorized access to polls, accounts, or other data.
To access a poll, you use the unique link which NeedToMeet provides and which contains a random access code. This link is an important element to prevent unauthorized access to a poll. You should send this link only to authorized people, i.e., the people you wish to participate in your poll.
User-accounts are protected by passwords. You should choose a secure password and ensure its confidentiality to prevent unauthorized access to your account.
As an option, you can contact and invite people to participate in a poll from NeedToMeet. In this case, NeedToMeet needs to know the e-mail addresses of the people to be contacted. You can enter these e-mail addresses in the corresponding form. NeedToMeet stores these e-mail addresses in your user account for your convenience; NeedToMeet will be able to offer you the same contacts again next time you use the service.
As an alternative (or complement) to the NeedToMeet contacts, you can use your existing Microsoft Outlook or mobile contacts to gain access to the e-mail addresses of the people to be contacted. In this case, you authorize NeedToMeet to access your contacts. Support for the Microsoft Outlook add-in is supported up to version 2013.
You can connect NeedToMeet with your Microsoft Outlook calendar to make the scheduling process even easier and more efficient. The Outlook add-In makes it possible to share your Calendar information with anyone you choose. You may set this to be available to anyone (public), or only to individual contacts. Support for the Microsoft Outlook add-in is supported up to version 2013.
NeedToMeet collaborates with and allows Facebook to use our developer platform to offer services and functionality in conjunction with NeedToMeet's services. Facebook has either negotiated an agreement to use our platform technology or have agreed to our self-service API and Plugin terms in order to build applications (“Platform Applications”). Both the negotiated agreements and our API and Plugin terms contain restrictions on how Facebook may access, store, and use the personal information you provide to us.
If you send NeedToMeet a message via the contact form, we do not store email addresses provided, however, the message can be stored to process it, to compile statistical information, to improve our services and support, or to get in touch with you.
Contact firstname.lastname@example.org to be removed from any marketing email lists. Please be aware that in order for NeedToMeet to function and communicate with you and your attendees, both you and they will need to receive transactional or informational emails from the company. The NeedToMeet system will not function without the transactional or notification emails.
The NeedToMeet databases are located in an AWS US-East server in northern Virginia, United States. For failover purposes, the data is also kept on cloud servers in the United States.
Your contact information and any other data you add to your account, including but not limited to your email address, may be shared only with authorized partners that have permission to send promotional and marketing materials that are not necessarily related to NeedToMeet’s services.
Aside from the instance above, NeedToMeet does not share any personal information, including participants' e-mail addresses with other third parties. NeedToMeet may share personal information with other companies or individuals only in the following limited circumstances: (i) NeedToMeet has your consent; (ii) NeedToMeet has good faith that there is a legal obligation to share the data; (iii) NeedToMeet needs to access or share the data to protect the security of the service or of others users' data; (iv) NeedToMeet needs to access or share the data to protect NeedToMeet's rights and property or to enforce the Terms of Service.
In addition, contact information is sometimes shared with authorized NeedToMeet Channel Partners or Marketing Partners that are designated by NeedToMeet to manage marketing efforts.
Individuals have rights regarding their data which we respect and comply with to the best of our ability.
Our mobile apps request the following permissions for NeedToMeet to function properly:
Last updated: July 15, 2020