NeedToMeet Blog

Revolutionizing the way you schedule meetings with NeedToMeet's Microsoft Outlook Add-in 2.0


Now you can view the calendar availability of external and internal colleagues right within Microsoft Outlook when scheduling meetings!

The new NeedToMeet Outlook Add-In 2.0 enables you to instantly see the calendar availability of external colleagues outside of your organization – right within Outlook! You can also grant access and publish your own calendar availability to external contacts. Now you can streamline the scheduling of meetings within and across organizations, while saving time and getting more accomplished on a daily basis.


NeedToMeet Microsoft Outllook Add-in

No more email tag to find a time that works for everyone!

Sometimes, even viewing calendar availability doesn’t guarantee your co-worker or outside contact can actually meet. The NeedToMeet Outlook Add-In also allows you to create a time poll so that your meeting participants can select the time that works for them from options you’ve given them based on your own availability.

Highlights of the new NeedToMeet Add-In for Outlook:

  • Sync calendars and view availability for Outlook users both inside and outside of your company’s domain
  • Simplify and streamline scheduling within Outlook with clients, vendors, agencies, job candidates and more
  • Eliminate email tag to find the best meeting time by creating a meeting pole based on your own availability
  • Flexibility to add/remove calendar permissions and sharing
Here’s how it works: Once you download the Add-in, you’ll see this icon right within your Outlook calendar.

NeedToMeet Microsoft Outllook Add-in Ribbon Icon

Just click on the NeedToMeet icon to organize your next meeting. For inter-company meetings, you’ll, of course, be able to see your attendees’ availability, but with NeedToMeet, you can also select a time and then with one click send out the evites. For meetings with individuals outside of your company who have Outlook, they can allow you to see their calendar availability and then set up the meetings, again with a single click. For those who do not have Outlook, you can still poll attendees and have them respond with their availability, then select a meeting time that works for everyone.

One tool. One interface. Simple and convenient.


Download the Outlook Add-in

FREE 6-month trial

The NeedToMeet Outlook Add-in currently supports Outlook 2007, 2010, and 2013 users on an on-premises Exchange Server, as well as Outlook 2013 users in the Microsoft Office 365 cloud.

NeedToMeet streamlines the process of meeting administration, attendee polling, and scheduling any type of meeting via both online and mobile interfaces, while removing the hassles of lengthy email chains, time zone conflicts, and phone tag. Its powerful administrative features allow a meeting organizer to manage the details of all their meetings in a single dashboard. NeedToMeet can be used with any browser and can be installed as a Microsoft Outlook add-in to fully capitalize on the Exchange environment. The NeedToMeet mobile app is available from a variety of app stores, such as the App Store, Google Play, and Windows Store.


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