Privacy Policy

NeedToMeet is committed to protecting your privacy.  NeedToMeet takes measures to protect personal information against loss, misuse, unauthorized access, unauthorized disclosure, manipulation, or destruction. This Privacy Policy describes how NeedToMeet handles the data it has access to.



When you use NeedToMeet, you send pieces of data to NeedToMeet; this can be a name, an e-mail address, or information relating to your meeting. Other data is generated implicitly by your use of NeedToMeet, e.g. log data.  NeedToMeet puts in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

Log data

NeedToMeet records certain requests and transactions in log files. This log data is used for troubleshooting, statistics, quality assurance, and to monitor system security and can be analyzed to that end. NeedToMeet can publish anonymous statistics under the condition that no personally identifiable information can be derived from such statistics.


NeedToMeet also uses Google Analytics to compile usage statistics. These services are provided by Google, Inc. Their privacy policies can be found at


When you use NeedToMeet, the service can store cookies on your computer. Cookies are little pieces of information that can help identify your browser and that can store information, e.g. application settings. NeedToMeet uses cookies to track usage, to improve ease-of-use and the overall user experience.


The third party service provider that we use to process your payments is Braintree, Inc. (, and the personal data that you provide relevant to payment processing is subject to Braintree’s security and privacy policies. Braintree is a validated Level 1 PCI DSS compliant service. For more information regarding the security of your personal information related to credit card processing, visit


All of NeedToMeet's services are ad-free.

Outdated and completed polls

You can delete outdated or completed (or, in fact, any) polls manually at any time via your user-account dashboard. When deleting a poll, that poll's information will be deleted from the NeedToMeet databases. Furthermore, outdated polls are automatically deleted from time to time, but no earlier than 30 days after the last date in the poll, or 30 days after the last access to a poll without dates.

Inactive accounts

NeedToMeet can delete user-accounts if they remain inactive (i.e. not accessed) for 1 year or longer.

Unauthorized access

NeedToMeet implements several mechanisms to prevent unauthorized access to polls, accounts, or other data.


To access a poll, you use the unique link which NeedToMeet provides and which contains a random access code. This link is an important element to prevent unauthorized access to a poll. You should send this link only to authorized people, i.e., the people you wish to participate in your poll.


User-accounts are protected by passwords. You should choose a secure password and ensure its confidentiality to prevent unauthorized access to your account.

NeedToMeet Email Invites

As an option, you can contact and invite people to participate in a poll from NeedToMeet. In this case, NeedToMeet needs to know the e-mail addresses of the people to be contacted. You can enter these e-mail addresses in the corresponding form. NeedToMeet stores these e-mail addresses in your user-account for your convenience; NeedToMeet will be able to offer you the same contacts again next time you use the service.

Syncing contacts

As an alternative (or complement) to the NeedToMeet contacts, you can use your existing Microsoft Outlook or mobile contacts to gain access to the e-mail addresses of the people to be contacted. In this case, you authorize NeedToMeet to access your contacts.

Calendar integration

You can connect NeedToMeet with your Microsoft Outlook calendar to make the scheduling process even easier and more efficient. The Outlook add-In makes it possible to share your Calendar information with anyone you choose. You may set this to be available to anyone (public), or only to individual contacts.

Third Party Platform Applications

NeedToMeet collaborates with and allows Facebook to use our developer platform to offer services and functionality in conjunction with NeedToMeet's Services. Facebook has either negotiated an agreement to use our platform technology or have agreed to our self-service API and Plugin terms in order to build applications (“Platform Applications”). Both the negotiated agreements and our API and Plugin terms contain restrictions on how Facebook may access, store, and use the personal information you provide to us.


If you choose to use the Facebook Platform Application to login to NeedToMeet, you will be asked to confirm acceptance of the privacy policy and user agreement of Facebook. To revoke permission granted to Facebook's Platform Application, please visit Facebook. Note, however, that even if you revoke the permission granted to Facebook's Platform Application, your connections may still be using Facebook's Platform Application, so Facebook may still have access to certain information about you. You may opt out of providing information to Facebook through your connections by accessing Facebook's App Privacy Settings.

Communication between you and NeedToMeet

If you send NeedToMeet a message via the contact form, we do not store email addresses provided, however, the message can be stored to process it, to compile statistical information, to improve our services and support, or to get in touch with you.

Location of data

The NeedToMeet databases are located in Virginia — United States. For failover purposes the data is also kept on cloud servers in the United States.

Sharing personal information

NeedToMeet uses personal information according to the Terms of Service and this Privacy Policy.


NeedToMeet does not share any personal information, including participants' e-mail addresses with third parties. NeedToMeet may share personal information with other companies or individuals only in the following limited circumstances: (i) NeedToMeet has your consent; (ii) NeedToMeet has good faith that there is a legal obligation to share the data; (iii) NeedToMeet needs to access or share the data to protect the security of the service or of others users' data; (iv) NeedToMeet needs to access or share the data to protect NeedToMeet's rights and property or to enforce the Terms of Service.


NeedToMeet reserves the right to update this Privacy Policy at any time. 


Last updated: March 24, 2017
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